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Administrative Assistant – Boston Dance Theater

Administrative Assistant – Boston Dance Theater

Main info
Summary:

Boston Dance Theater seeks an Administrative Assistant to the Founder and Co-Artistic Director, Jessie Jeanne Stinnett. Working closely with the Director, the AA will be responsible for the upkeep of key organizational operations including but not limited to: schedule management, bookings, donor communications, artist liaison, and fundraising follow up. A successful AA will be a detail oriented, self-starter, prepared to work within the intensive start-up environment of our rapidly growing contemporary dance company. This is a part-time position with variable weekly hours dictated by administrative workload; this position is paid hourly. Flexibility and excellent time management skills are essential. If accepted, applicants must be available to begin the onboarding experience in July/August of 2022. 

When: 15th July 2022

Where: 1431 Beacon Street, Brookline, MA, USA

Description

Boston Dance Theater (BDT) seeks an Administrative Assistant (AA) to the Founder and Co-Artistic Director, Jessie Jeanne Stinnett. Working closely with the Director, the AA will be responsible for the upkeep of key organizational operations including but not limited to: schedule management, bookings, donor communications, artist liaison, and fundraising follow up. A successful AA will be a detail oriented, self-starter, prepared to work within the intensive start-up environment of our rapidly growing contemporary dance company. This is a part-time position with variable weekly hours dictated by administrative workload; this position is paid hourly. Flexibility and excellent time management skills are essential. If accepted, applicants must be available to begin the onboarding experience in July/August of 2022.

AVAILABILITY

  • Monday-Friday 9am-1pm
  • Attendance at all BDT scheduled events
  • 1-3 hours of weekly staff meeting with BDT Founder/Co-Director

RESPONSIBILITIES

  • Research, compile, and report on data for a variety of departmental projects
  • Manage personal calendar for Director and Company
  • Schedule meetings
  • Contact potential performance partners and secure dates for upcoming events
  • Hold regular phone conferences with appropriate members of administrative team
  • Organize artist calendar and send weekly updates to dancers regarding the following week’s rehearsal times and locations
  • Document project procedures
  • Collaborate with administrative team on special events
  • Assist administrative team in assigned planning, organizational, and professional tasks
  • Optimize email, communicate with stakeholders, maintain database of online communications
  • Keep BDT’s online presence current via social media content, website updates, and engagement with relevant online communities

QUALIFICATIONS 

The ideal candidate:

  • Possesses strong oral and written communication skills
  • Has the capacity to take on a multi-project task load in an intensive environment
  • Comes with experience using marketing and design tools including but not limited to: WIX, Canva, Photoshop, Facebook, Instagram, etc.
  • Works confidently and cohesively in 1:1 relationship with supervisor
  • Feels passionate about grassroots operations and is excited about working in a nonprofit start up
  • Has completed undergraduate/graduate study in the areas of business or arts management
  • Exhibits competency with Microsoft Word, Microsoft Excel, Google Suite (Gmail, Google Drive, Google Keep, Google Calendar) or equivalent programs. Experience with additional project management software a plus
  • Adapts quickly to variable schedules

More details: https://www.bostondancetheater.com/jobs

Application details
How to apply:

Visit: https://www.bostondancetheater.com/jobs.

Application close date: 1st September 2022, or until the places are taken

Participation fee: Free

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