Administrative Assistant – Boston Dance Theater

Boston Dance Theater seeks an Administrative Assistant to the Founder and Co-Artistic Director, Jessie Jeanne Stinnett. Working closely with the Director, the AA will be responsible for the upkeep of key organizational operations including but not limited to: schedule management, bookings, donor communications, artist liaison, and fundraising follow up. A successful AA will be a detail oriented, self-starter, prepared to work within the intensive start-up environment of our rapidly growing contemporary dance company. This is a part-time position with variable weekly hours dictated by administrative workload; this position is paid hourly. Flexibility and excellent time management skills are essential. If accepted, applicants must be available to begin the onboarding experience in July/August of 2022. 

Boston Dance Theater (BDT) seeks an Administrative Assistant (AA) to the Founder and Co-Artistic Director, Jessie Jeanne Stinnett. Working closely with the Director, the AA will be responsible for the upkeep of key organizational operations including but not limited to: schedule management, bookings, donor communications, artist liaison, and fundraising follow up. A successful AA will be a detail oriented, self-starter, prepared to work within the intensive start-up environment of our rapidly growing contemporary dance company. This is a part-time position with variable weekly hours dictated by administrative workload; this position is paid hourly. Flexibility and excellent time management skills are essential. If accepted, applicants must be available to begin the onboarding experience in July/August of 2022.

AVAILABILITY

• Monday-Friday 9am-1pm
• Attendance at all BDT scheduled events
• 1-3 hours of weekly staff meeting with BDT Founder/Co-Director

RESPONSIBILITIES

• Research, compile, and report on data for a variety of departmental projects
• Manage personal calendar for Director and Company
• Schedule meetings
• Contact potential performance partners and secure dates for upcoming events
• Hold regular phone conferences with appropriate members of administrative team
• Organize artist calendar and send weekly updates to dancers regarding the following week’s rehearsal times and locations
• Document project procedures
• Collaborate with administrative team on special events
• Assist administrative team in assigned planning, organizational, and professional tasks
• Optimize email, communicate with stakeholders, maintain database of online communications
• Keep BDT’s online presence current via social media content, website updates, and engagement with relevant online communities

QUALIFICATIONS 

The ideal candidate:

• Possesses strong oral and written communication skills
• Has the capacity to take on a multi-project task load in an intensive environment
• Comes with experience using marketing and design tools including but not limited to: WIX, Canva, Photoshop, Facebook, Instagram, etc.
• Works confidently and cohesively in 1:1 relationship with supervisor
• Feels passionate about grassroots operations and is excited about working in a nonprofit start up
• Has completed undergraduate/graduate study in the areas of business or arts management
• Exhibits competency with Microsoft Word, Microsoft Excel, Google Suite (Gmail, Google Drive, Google Keep, Google Calendar) or equivalent programs. Experience with additional project management software a plus
• Adapts quickly to variable schedules

More details: https://www.bostondancetheater.com/jobs

Visit: https://www.bostondancetheater.com/jobs.

Application close date: 1st September 2022, or until the places are taken